Terms and Conditions
These terms and conditions apply to all Explore Highland activities, as well as any activities run on behalf of Explore Highland by a third-party provider. Please do read though the appropriate sections below; if you have any questions, please feel free to contact me.
At Explore Highland your safety is of the utmost importance:
- Your safety is of the utmost importance, however all outdoor activities have an element of risk through participation. Explore Highland will NOT be held responsible for any injury caused as a result of participating in our activities.
- Individuals are advised to take out their own personal insurance to cover for any unplanned eventualities that may result from participating in adventureous outdoor activities. There are many companies offering specific trip or annual accident insurance policies;
- By booking on a course you are confirming that you are physically fit and able to participate in your chosen activity. All participants are required to disclose any medical conditions and physical ailments that could affect the paddling trip they have booked onto. All information will be dealt with in privacy. If you have any queries, please contact to discuss prior to booking;
- All participants must agree to follow the instructions of Explore Highland coaches/guides to ensure the safety of yourself, all group members and themselves;
Online bookings can be completed in a few simple steps:
- Select the appropriate trip, course or guided adventure holiday advertised on the activity diary page;
- Click on the activity title you wish to book, this will bring up the Activity information screen;
- Full payment is required to book your space online with all single day activity bookings. Multiday courses and adventures list a 25% Non-redundable deposit option (with balance being invoiced and payable a minimum six weeks (42 days) prior to activity date. A full payment option is also available. The website accepts card payments via Paypal or lists details for BACS payment.
- Bookings are not confirmed until full payment has been received;
- Explore Highland has the right to release resources after a payment deadline has been past. An email to release the resources/booking will be sent to the client to confirm breach of terms and confirm the booking has been cancelled;
Private bookings can be made via direct contact:
- For all private bookings, once details have been arranged an invoice is raised and emailed to client to create a formal agreement/ confirmation;
- Full payment is required within seven days to confirm all private bookings with a value less than £500. All resources will be provisionally reserved for this period;
- a 25% non-refundable deposit is required within seven days to confirm all private booking with a value more than £500. Outstanding balances are due a minimum of six weeks (42 days) prior to activity date.
- Invoice bookings can be payable by BACS (for UK customers) which do not incur any surcharge;
- BIC/SWIFT/IBAN (for international/worldwide customers). Details are listed on all invoices. Alas UK banks apply an international banking surcharge. This cost is listed on applicable invoices at the current rate. Sometimes it is more cost effective to pay in full by BIC/SWIFT/IBAN to save double international banking charges;
- Payments can also be made using Paypal. Alas Paypal asign charges which have to be passed on to all privat bookings. Currently Paypal charges 3.4% on all UK to UK transactions, and up to 4.4% for worldwide to UK Paypal Business payments, please see Paypal Cross Borders/Currency Conversion charges;
- For adventure holidays, paying by installments is also possible. Please email for more information;
- Cheques are no longer accepted by Explore Highland;
- An administration fee of £25 is charged to look into possibility of/ to make changes to a private booking. During the season (March- October inclusive), any changes in should be requested in writting (email), a minimum of three weeks (21 days) in advance.
- Bookings are not confirmed until full payment has been received;
- Explore Highland has the right to release all resources after a payment deadline has been past. An email to release the resources/booking of the client will be sent to the client to confirm breach of terms and confirm the booking has been cancelled.
Please take a moment to read our cancellations policy:
- Should a client cancel within 21 days of the booked activity, Explore Highland reserve the right to not offer any refund;
- Should a client cancel within 21-42 day period of the booked activity, Explore Highland will offer an available place on another date or arrange a 50% refund. Should we be able to fill the activity, we will then be able to offer a full refund;
- Should a client cancel 42 day prior to the booked activity, Explore Highland will offer to move booking to another forthcoming date/activity or offer a full refund;
- Should a group booking (3 spaces or more) cancel less than 42 days, Explore Highland reserve the right to not offer any refund;
- Explore Highland reserve the right to alter or cancel any advertised activity bookings at any time. Should this ever occur, a full refund or an alternative booking will be offered.
Please take a moment to read our weather policy:
- As with all outdoor activities, the weather in the Highlands can be unpredictable. Explore Highland will do all that is possible to get you out on your chosen activity within the bounds of the group & individual abilities, plus have the staffing safety in mind;
- Should Explore Highland have any issues with the forecast weather/wind conditions, these shall be shared with individuals or group as early as possible;
- Should the conditions be unsuitable for the planned activity, trips may be require relocating to more sheltered location for group safety. For most trips, this will be explained on the phone or when at meet location. Explore Highland’s will then offer transport at no additional cost to a new venue;
- Explore Highland have the right to cancel any activity should there be adverse weather impacting on group safety for paddling activities, including but not exclusive to excess wind strength/weather warnings/lightning storms. A full refund or credit will be issued at the earliest opportunity;
- Should a private booking request a specific paddling trip/location and the conditions on the day are deemed unsuitable, Explore Highland have the right to suggest an alternative location. Should this not be accepted or possible, no refund will be offered;
- Explore Highland cannot be held responsible for any external costs in attending or additional costs incurred through the cancellation of any activity on the grounds of weather. All clients should look at taking out their own personal insurance and/or travel insurance to cover eventualities of missed travel connections, breakdowns, and cancellations due to weather.
Please take a moment to read our equipment damage policy:
- Paddlessports equipment issued is checked prior to activity and fit for purpose;
- Please take time also to check you are happy with all issued kit, and at the earliest opportunity, prior to paddling, to request a replacement;
- The equipment you are issued may be a greater cost than the charge made for the activity. Explore Highland asks that all clients are mindful of this and use common sense and respecting all equipment hired/loaned out to them. Equipment and kit should not be dragged or dropped. Carelessness or inappropriate uses can cause excess wear and tear/damage to equipment and effectively written off;
- In cases where clients are proved negligent, the cost price to repair or replace damaged equipment will be charged and required paid at the end of the activity;
- Clients are more than welcome to use their own appropriate paddling equipment. Please ensure prior to activity that kit your wish to supply is appropriate. In some cases it is often more beneficial to instructing paddlers in their own craft. In others it is safer for Explore Highland to supply to ensure clients and groups safety;
- Explore Highland DO NOT take any responsibility for damage or loss when clients using their own equipment/property.
Please take a moment to read our customer care policy:
- Explore Highland does create course information and description of activity, offer a safety briefing and throughout activity ask about the welfare of all participants. If attending with a partner or as part of a group booking, we ask the activity information is shared as early as possible so we can resolve any worries or issues;
- We value your input before, plus feedback both during and after the activity;
- At certain times however group safety has to come first and ask all paddlers to respect that there is an appropriate time and place to chat;
- If any client(s) are unhappy with their activity experience, we would welcome this feedback immediately and directly so it can be raised and discussed in a polite and friendly manner;
- Sometimes participants aren’t always aware of the full picture, knowledge of the activity, location hazards, or impact an individual or group action may have on overall safety. Explore Highland may have to make difficult, possibly time sensitive desicions in the great outdoors without discussing, based on the whole groups health and wellbeing, at the expense of customer care;
- Our clients ealth and safety is our utmost priority.
Data Protection Policy
Explore Highland takes its responsibilities regarding the protection of personal privacy very seriously. As such, you can rest assured that any personal data you may be asked to reveal in order to use some of the features that are, or will become available on this website will be held and processed in accordance with the requirements of the Data Protection Act 1998. In each case where you may be invited to submit personal data to Explore Highland, such as an e-mail or postal address or a telephone number, you will find a link to this data protection statement. If you choose to submit any personal data, you are thereby giving your consent for that data to be held and processed for the stated purpose(s).
We will not disclose or sell your personal data to any unrelated third-party individuals or organisations.
If you subscribe to an Explore Highland mailing list and/or emailing list you will receive correspondence from us about up-coming activities offered by us or by one of our associated partners/course providers. You will not receive advertising or correspondence from any unrelated third-parties and your personal details/information will be held in accordance with our Data Protection Policy.
If at any time you wish to unsubscribe from a mailing list and/or emailing list, this can be completed using the unsubscribe feature on the mailing, or by emailing Donald at: email@example.com
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